Copy, tweak the details, and send. These payment reminder templates cover the full sequence — from a friendly heads-up before the due date to a final reminder — with wording that stays professional at every stage.
Replace the bracketed parts with your invoice details. For advice on timing and escalation, see how to chase an unpaid invoice without losing the customer.
Before the due date
Subject
Invoice [number] — due [date]
Hi [first name],
Just a friendly heads-up that invoice [number] for [amount] is due on [date].
You can pay by card using the link on the invoice, or by bank transfer using the details shown.
Any questions, just reply to this email.
Cheers,
[your name]
[business name]
1 day overdue
Subject
Quick reminder — invoice [number]
Hi [first name],
Just a quick note that invoice [number] for [amount] was due on [date] and doesn't appear to have been paid yet — it may have slipped through.
Here's the invoice again with the payment link: [link]
If you've already paid in the last day or two, please ignore this.
Cheers,
[your name]
[business name]
7 days overdue
Subject
Invoice [number] — now 7 days overdue
Hi [first name],
Following up on invoice [number] for [amount], which was due on [date] and is now a week overdue.
Could you arrange payment in the next few days? The payment link is here: [link]
If there's an issue with the invoice or the work, please let me know and we'll sort it out.
Thanks,
[your name]
[business name]
14 days overdue
Subject
Invoice [number] — 14 days overdue, please action
Hi [first name],
Invoice [number] for [amount] is now 14 days past its due date of [date], and I haven't heard back regarding payment.
Please arrange payment by [specific date]. Payment link: [link]
If you're having difficulty paying at the moment, contact me and we can discuss options — but I do need a response.
Regards,
[your name]
[business name]
Final reminder
Subject
Final reminder — invoice [number]
Hi [first name],
This is a final reminder regarding invoice [number] for [amount], now [days] days overdue despite previous reminders on [dates].
Please make payment by [specific date]. If payment isn't received by then, I'll need to consider further steps to recover the amount owing.
I'd much rather resolve this directly — if there's a problem, call me on [phone number].
Regards,
[your name]
[business name]
Tired of writing these yourself?
Dashbord can automatically follow up unpaid invoices for you — polite, professional emails on a schedule, each with a card payment link, stopping the moment the invoice is paid. See how automatic invoice reminders work, or generate wording for a specific invoice with the free reminder generator.
Never write a payment reminder again
Dashbord automatically follows up unpaid invoices for you — on schedule, with a payment link in every email.
Free to start. No credit card required.